School Office Manager

Job Description

Job Description:

School Office Manager

Location: Halesowen Salary: £25,545 – £31,317 per annum Hours: 37 hours per week | 40 weeks per year | Permanent

Role

A primary school in Halesowen is seeking an experienced and highly organised Office Manager to provide comprehensive administrative leadership across the school. Working with a high level of autonomy, you will take responsibility for the effective delivery of all administrative functions and support senior leaders in the day-to-day running of the school.

This role includes significant responsibility for decision-making within the administration function, line management of the office team, and line management of the site team, including the Site Manager and cleaners.

Responsibilities

• Lead and manage all school administrative functions, ensuring the office operates efficiently as a central point of contact

• Line manage and support office staff and the site team, including training and development

• Oversee pupil administration, including admissions, attendance, transfers and registration systems

• Manage parental communications and oversee the school’s main communication platforms

• Produce complex correspondence and documentation on behalf of the Headteacher and leadership team

• Act as lead officer for marketing the school, including the prospectus and school website

• Handle sensitive and confidential matters with discretion and professionalism

• Oversee school lettings procedures and liaise with external auditors, suppliers and customers

• Manage day-to-day financial administration, including income, expenditure approvals and liaison with the Multi Academy Trust

• Support recruitment and HR administration, including safer recruitment checks and maintenance of the Single Central Record

• Ensure personnel records, staff CPD and induction processes are maintained accurately

• Oversee health and safety compliance in line with Trust policies, including risk assessments, statutory checks and site standards

• Work closely with the Headteacher, Site Manager and central Trust teams to ensure statutory and operational compliance

Requirements

The successful candidate will have:

• Substantial experience working in a business, school or local authority environment at a supervisory or middle management level

• Experience of managing staff and leading administrative functions

• Strong IT skills with the ability to use a wide range of ICT systems and packages

• Excellent numeracy and literacy skills

• The ability to interpret guidance and apply policy and procedures effectively

• Strong organisational, communication and decision-making skills

• The ability to work confidently with children, staff, parents and external agencies

• A clear understanding of confidentiality, safeguarding, equality and data protection

• A relevant qualification at NVQ Level 3 or equivalent, or significant relevant experience

• A willingness to undertake further training and professional development

Perks & Benefits

• Company Pension

• Access to Trust-wide support and development opportunities

Safeguarding Statement

Green Bee Recruitment is committed to safeguarding and promoting the welfare of children and young people. All roles within education and childcare are subject to appropriate safeguarding checks, including enhanced DBS clearance, satisfactory references and right to work checks. We work in line with Keeping Children Safe in Education and expect all candidates and clients to share this commitment.